FAQs

All San Antonio convention hotels and the Henry B. Gonzalez Convention Center agree to use good faith efforts to assure compliance with the Americans with Disabilities Act (ADA) and its regulations and guidelines. For special requests, call PPA’s Events Department at 800-786-6277.

Yes! There is a FedEx store onsite at the Gaylord Opryland Resort to handle any of your shipping needs. You can always bring an extra suitcase for your awesome deals on the Expo floor (it'll save you shipping costs in the long run)!

If you are a guest at the hotel, the Vanderbilt Clinic (onsite) is available in case you need to see a doctor/nurse practitioner during your stay. Location near the Cascade Tower, near hotel registration.

Closest hospital to hotel: Tristar Health System, 500 Hospital Dr, Madison, TN, (615) 865-2373 (2.95 miles)

There is a $25 administration fee for cancellations received by Dec. 7, 2017; no refunds after Dec. 7, 2017. $35 service fee for returned checks.

No! It has been brought to our attention that there are multiple third parties claiming to represent Imaging USA offering Exhibitors/Attendees "assistance" with hotel bookings. These third parties are aggressively cold-calling and spamming companies whose names appear on ImagingUSA.org. Please be aware, these third parties are NOT IN ANY WAY AFFILIATED with Imaging USA. Please book your hotel through the links/phone number on the Imaging USA Hotels page. PPA is working through the proper channels to put an end to the poaching and apologizes for their deceptive behavior. Here are some of the scams we've heard about that you should be aware of:

  • No one will contact you directly to book your hotel room or offer you a "special discounted conference rate" or “can save you $30.00 off your room rate".
  • If you receive a phone call from someone wanting to speak to the "tradeshow coordinator or the person who is handling Imaging USA that your company is attending in January", it is a scam and they are not affiliated with Imaging USA.
  • If someone emails you claiming to be from Imaging USA's Exhibitor Department, and the email is not from a PPA address, do not share any information with them. The company is not affiliated with Imaging USA.

Imaging USA 2019 will be in Atlanta, January 6-10, 2019! More details will be announced later, but you'll be able to register for the next year's conference onsite while in Nashville!

Professional Photographers of America (PPA) is the guiding force behind Imaging USA. More photographers get into the industry every day, but few know how to run profitable businesses and many don't know where to turn for support. That's why PPA started its first convention in 1880 (that’s right, more than 130 years ago!), and that's why we continue to host Imaging USA every year.

Created and led by professional photographers, PPA is the largest photography non-profit in the world and assists 28,500 photographers through protection, education and resources for their continued success. To see how photographers can Be More, visit ppa.com.

Imaging USA is a sun up to sun down (and then some) kind of affair. Your best bet is to turn your out of office reply on to manage clients' expectations and return messages when you have a moment.

Join the conversation on social media! We're on Facebook, Twitter and Instagram and we'll be sharing photos, tips and giveaways as we get closer to the event! It's also a great way to interact with the speakers or connect with fellow attendees! (Oh, and use #ImagingUSA with your posts. You didn't forget already, did you?)

Those little # things are "hashtags" in social media speak. It makes it easier to search your tweets, Facebook posts and Instagram photos. The official hashtag for the conference is #ImagingUSA. Use it to get on the TweetWall or possibly retweeted by @ImagingUSA.

For sessions and the Expo, bring your conference badge, business cards, note taking materials (laptop, tablet or pen and paper), reusable water bottle and personal items like cell phone and wallet. We encourage you to bring your camera.

Note taking is heavily encouraged; you'll need a place to put all of the inspirational things you come across whether it's a notebook, a tablet or a laptop! The classrooms are set up with rows of chairs, but no tables, so tablets, smartphones, or good old pen and paper might work easier than a full blown laptop. The Imaging USA app will also allow you for some great note taking options. Plus, you'll also get an Imaging USA notebook at the registration area perfect for taking notes.

If you've lost or found something, swing by the Special Services kiosk at Imaging USA Registration. The Registration area is located in the Delta Atrium. 

Sunday, January 14: 1-3pm
Monday, January 15: 1-3pm
Tuesday, January 16: 1-3pm

Location: Bayou E Room, Delta Mezzanine Level

Yes, complimentary WIFI will be available throughout the duration of the show at the convention center.

Of course you can! Anyone in an orange button-up shirt (well, those affiliated with PPA anyway) can answer just about any question you have for us. If they don't know the answer, they know who will and will happily point you in the right direction.

Three big reasons!

1. Keep your registration fees low!
By staying at the official Imaging USA host hotels, you're helping to keep registration fees down! The hotel provides complimentary meeting rooms for Imaging USA if, and only if, we meet the required minimum guest rooms in our hotel contract. Otherwise, Imaging USA must pay for meeting rooms as well as for each room we fall below the minimum—and registration fees will go up! So stay with us and save!

2. Networking opportunities!
By staying at the host hotels, you're at the epicenter for everything Imaging USA. Social and networking opportunities abound, and you don't even have to go anywhere to find them. They're all right here!

3. Save on transportation!
If you're not staying at the host hotels, chances are good you'll have to spend some money on a taxi or parking to come over for some of the events. Why incur extra expense? Stay here and be at the center of it all.

Staying at one of the official Imaging USA host hotels is the best and easiest way to get the most out of your time at the convention. We encourage you to continue to reserve a room and stay at one of the contracted Imaging USA hotels.

Imaging USA 2018 will take place January 14-16, 2018, in Nashville, TN at the Gaylord Opryland Resort & Convention Center, 2800 Opryland Drive, Nashville, Tennessee, 37214. Pre-convention classes will be held January 11-13, 2018.

The Expo is located at the Gaylord Opryland Resort on the ground floor of the Delta atrium underneath the Delta Ballroom.

The Expo is open daily:

  • Sunday: 11:30am – 5pm
  • Monday: 11:30am – 5pm
  • Tuesday: 11:30am – 3:30pm

There is, but we don't get it until the day before the conference! There will be physical copies of the list at Registration and, once more, you'll be kept in the loop if you follow us on Facebook or Twitter @ImagingUSA: there we'll get you the up-to-the-minute scoop!

Oh yes! There will be tradeshow freebies and specials from many of vendors and exhibitors, but that's up for each exhibitor to decide. We will find out about the deals at the same time you do, but we'll make sure to broadcast to the masses when we find out through the app's notifications and through social media. That's one more reason to download the app and follow us online @ImagingUSA!

1. The Riverside Village Pharmacy is about 7 miles away from the convention center at 1406 McGavock Pike, Nashville, TN 37216. 

2. Bradley Health Service: call 615-383 9516 to make reservations for any medical supply/equipment-related need noted below: 
The address is 5206 Charlotte Avenue, Nashville  37209.
The web address is www.bradleyhealthservices.com
The mission of Bradley Health Services is to provide one-stop shopping for all of your prescription medications, durable medical equipment, medical supplies and general hygiene supplies which will be delivered to your home in the Mid-State area on a daily basis. You can take comfort knowing there is a company that you can depend on to meet your entire medical needs in a timely manner.

Whether you are looking for your morning coffee, a quick sandwich, or a nice dinner with friends, there are options galore in the Opryland resort. 

On average, the weather in Nashville is cool but comfortable during January. Daytime temperatures are cool and snow/rain is light. The average high is 47 and the average low is 28 degrees Fahrenheit. That’s 8 degrees and -2 degrees if you’re a Celsius buff! 

We recommend a shuttle-bus service from the airport to the hotel which is approximately ten minutes.  Opryland has its own shuttle service,  and you can visit the Nashville International Airport Ground Transportation page to see other options including taxis and rental cars. 

Opryland has ample parking for Imaging USA attendees and discounted rates for attendees who book their Opryland room from the Imaging USA room block

*Please note that unless stated otherwise, there is NO in-and-out at these parking facilities.

There's so much to see and do in this bustling, southern city. You’ll find great music, food, and attractions around every corner! Check out this list of some of the top things to do in Nashville! 

Attendee Registration will be open

Thursday, Jan. 11: 8am–6pm
Friday, Jan. 12: 8am–6pm
Saturday, Jan. 13: 7am–7pm
Sunday, Jan. 14: 7am–7pm
Monday, Jan. 15: 7am–7pm
Tuesday, Jan. 16: 7am–4pm

Exhibitor Registration will be open

Friday, Jan. 12: Noon–5pm
Saturday, Jan. 13: 7am–7pm
Sunday, Jan. 14: 7am–7pm
Monday, Jan. 15: 7am–7pm
Tuesday, Jan. 16: 7am–4pm

All registration will be located at the Gaylord Opryland Resort in the Delta Pre-function area. There will be signage, you won't miss it!

An All-Access Pass gives you just that—All Access! You can attend all of the classes, visit the Expo at your leisure and attend any of the awesome after-parties.

There are hundreds of exhibitors to visit and explore, and we don't want you to miss a thing. An Expo Only Pass gives you access to the tradeshow/Expo portion of the convention as well as to the International Photographic Competition Exhibit area for all three days. Feel free to come back and make the rounds. This is like the Mall of America for photographers, so one day won't be enough to scout all the stands. Please note that it does not include entry into the parties, nor classes. Feel free to upgrade to an All-Access pass onsite, at Registration, or by phone by calling PPA's customer service at 800-786-6277.

There are two types of badges given to exhibitors:

Exhibitor All-Access Badge: This gets you just about anywhere. You'll be allowed all of the privileges of an All-Access Pass (parties, classes, etc.) as well as on the Expo floor before the official opening hours to set up and to tear down your booth.

Exhibitor Only Badge: This gets the badge holder access to the Expo floor before official show hours, as well as during set up/break down to get ready for your 10,000+ visitors. Please note that it does not include entry into the parties, nor classes. Feel free to upgrade to a full-access pass onsite at Registration or through the official Imaging USA primary point of contact at your company.

Hold on tight to your badge. You'll need it to access the classes, expo, party and more. If you lose your badge, there is a reprint fee of $25 for the first badge reprint and $50 for each additional reprint. Stop by the main registration area for assistance.

The tickets are $60 per party for the Opening or Closing Party. But they're free if you have an all-access pass!

The tickets may be purchased in advance at the Registration area or before each party at check in.

The GIAs are the Grand Imaging Awards. The best of the best from 2017 will be honored at the event. They take place on Monday night and highlight the merits and achievements of your peers, including the winner of the International Photographic Competition. The 2017 Medalists, Diamond Photographers of the Year, and all the elite Loan Collection artists will be honored and new winners will be revealed in each of the competition's image categories.

The Award & Degree Ceremony takes place Tuesday night and is like a fun graduation for all of your fellow photographers earning awards and degrees from 2017. This is a free event to the public, so attendees can bring guests to enjoy in the celebration! The attire is formal; we're talking your fanciest pants.

The Welcome & Closing Parties have food, drinks and entertainment! Dance the night away with your fellow photogs–but don't forget your camera.

No! It has been brought to our attention that there are multiple third parties claiming to represent Imaging USA offering Exhibitors/Attendees "assistance" with hotel bookings. These third parties are aggressively cold-calling and spamming companies whose names appear on ImagingUSA.org. Please be aware, these third parties are NOT IN ANY WAY AFFILIATED with Imaging USA. Please book your hotel through the links/phone number on the Imaging USA Hotels page. PPA is working through the proper channels to put an end to the poaching and apologizes for their deceptive behavior. Here are some of the scams we've heard about that you should be aware of:

  • No one will contact you directly to book your hotel room or offer you a "special discounted conference rate" or “can save you $30.00 off your room rate".
  • If you receive a phone call from someone wanting to speak to the "tradeshow coordinator or the person who is handling Imaging USA that your company is attending in January", it is a scam and they are not affiliated with Imaging USA.
  • If someone emails you claiming to be from Imaging USA's Exhibitor Department, and the email is not from a PPA address, do not share any information with them. The company is not affiliated with Imaging USA.

Three big reasons!

1. Keep your registration fees low!
By staying at the official Imaging USA host hotels, you're helping to keep registration fees down! The hotel provides complimentary meeting rooms for Imaging USA if, and only if, we meet the required minimum guest rooms in our hotel contract. Otherwise, Imaging USA must pay for meeting rooms as well as for each room we fall below the minimum—and registration fees will go up! So stay with us and save!

2. Networking opportunities!
By staying at the host hotels, you're at the epicenter for everything Imaging USA. Social and networking opportunities abound, and you don't even have to go anywhere to find them. They're all right here!

3. Save on transportation!
If you're not staying at the host hotels, chances are good you'll have to spend some money on a taxi or parking to come over for some of the events. Why incur extra expense? Stay here and be at the center of it all.

Staying at one of the official Imaging USA host hotels is the best and easiest way to get the most out of your time at the convention. We encourage you to continue to reserve a room and stay at one of the contracted Imaging USA hotels.

Well… duh! Heck, we encourage you to. Not only can you get hands-on learning, but snap some photos of the conference and share on our social media sites! Just use @ImagingUSA on Facebook, Instagram and Twitter.

Flying solo for Imaging USA but looking to share the cost of a room? If you're a PPA Member, head over to theLoop's Imaging USA community. Not a member? Check out the PPA forum for Imaging USA. There are always plenty of people looking to find roommates and save money!

Dress code for the classes & exhibits is just plain comfortable. Maybe not your pajamas, but no need to get all fancy for us. The main thing is to wear the most comfortable shoes you own. There is so much space to cover that you'll need to be kind to your feet to survive all three days. Oh, and you'll need your badge to get in every day so don’t forget it!

As for the Welcome Party, people usually wear what they wore during the sessions and Expo. The only real place where you'll want to wear your fancy pants is at the Award & Degree Ceremony and Grand Imaging Awards. Since the closing party happens after the Grand Imaging Awards, many people attend it in their dressed up attire.

Pre-Convention registration is at the Gaylord Opryland Resort.

Thursday: 8am – 6pm 
Friday: 8am – 6pm
Saturday: 8am – 6pm

Pre-Convention classes happen before Imaging USA officially starts. For an additional fee, you can attend small group specialty classes on a wide range of topics, meaning you'll really get to dig into these topics with more one-on-one attention from the instructor. There are even a few Hands-On Pre-Convention classes where you'll get to practice the skills you learn in class through photo shoots led by the instructor. Space for Pre-Convention classes is limited, so register today! For the most up-to-date list of Pre-Convention classes, go to the programs page and select the Pre-Convention option.

Your call here! You surely can, but we actually would strongly encourage you to take at least a class or two (or three!) outside of your specialty. You'll be truly amazed at what you can learn and be inspired by!

None of the classes are recorded. Copyright protection is a big issue for photographers and instructors alike. Additionally, providing streaming or recording service would shoot your registration fee through the roof. So until the technology allows us better levels of protection at a very affordable cost (PPA is a nonprofit!), we're holding off on that option.

We will be accepting speaker applications for Imaging USA 2019 in Atlanta until September 1, 2017 – October 13, 2017, 2017. Visit ImagingUSA.org/Speaker-Application

Yes, there is a dress code for all Convention Volunteers and Staff. It is as follows:

  • Long-sleeved Orange Oxford Shirt (Two will be provided to any first time volunteers and must be returned on the last day of Imaging USA).
  • Black Slacks-No jeans or shorts, please.
  • Close toed, comfortable shoes—i.e. walking shoes, etc.

Aside from having the opportunity to see some of the finest photography speakers in the world in action and building friendships with other photographers on the Convention Committee Team, you will receive:

  • All Access Complimentary Convention Registration ($323 value)
  • Two PPA Service Merits
  • Daily luncheons
  • Access to the volunteers lounge
  • Imaging USA shirt
  • Support Imaging USA Convention Committee and event staff.
  • Support Imaging USA speakers with program set-up, etc.
  • Check badges of attendees at classroom doors.
  • Assist with speakers' props and / or their print displays.
  • Hand out any material as requested by the speaker(s).

As a Convention Committee Volunteer Worker, you would be asked to:

  • Attend the Mandatory Orientation Session, which will be held on Saturday, January 7, 2017 at 6:00 p.m.
  • Assist with two Convention Programs each day-Sunday, Monday and Tuesday (and/or pre-convention programs)
  • Attend the Daily Briefing each day to stay up to date on any changes in programming. The daily briefing is held on Sunday and Monday at 12:15 PM and includes a luncheon each day and Pizza dinner will be supplied on Saturday.